Site Director

Site Director manages all the affairs of the Community Learning Center. The director acts and conducts the various components of the after-school program. Tasks include but are not limited to the following:

General Responsibilities:

• Contacting state and local regulatory agencies
• Conforming to health, safety and licensing regulations
• Handling all matters related to the administration of the many aspects of the center.
• Keeping records that pertain to the administration of the center
• Defining policies of admission, attendance, tuition, and educational goals and special policies for youth enrolled.
• Planning and implementing a program for professional growth
• Preparing periodic reports on the state of the childcare center.
• Keeping well-informed of research and new developments.
• Playing an active role in professional organizations.
• Maintaining a professional library
• Planning the yearly calendar of program holidays,
• Planning and scheduling administrative responsibilities.
• Supervising the management of program schedules
• Scheduling the use of shared space and equipment
• Scheduling the responsibilities of the child care staff
• Planning and implementing a site evaluation program

Fiscal Responsibilities

• Operating the center within budget
• Collect fees and bill child care subsidies
• Purchasing equipment and supplies
• Arranging for repairs and maintenance
• Preparing monthly reports on the status of budget
• Collecting enrollment fees and tuition
• Handling petty cash
• Preparing a year-end budget analysis
• Maintaining a bookkeeping or an accounting system
• Planning for and equipping outdoor and indoor areas
• Keeping inventory records
• Arranging for custodial care, maintenance, and repairs
• Managing supplies
• Replacing equipment and stocking supplies as needed.

Staff

• Preparing job descriptions
• Recruiting applicants to fill staff vacancies
• Selecting staff members
• Recommending staff members for permanent status or separation after their probationary employment period.
• Arranging for substitute help as needed
• Conducting regularly scheduled staff meetings
• Planning and implementing an in-service training program for staff
• Assisting staff in preparing daily, weekly, and yearly plans
• Assisting staff in planning individual programs for professional growth and career development,
• Implementing procedures for meeting with individual staff members to solve any problems that may occur
• Planning and implementing procedures for keeping accurate records
• Preparing a staff handbook (update as needed)
• Keeping personnel records
• Preparing a personnel policy
• Supervising staff schedules and vacation days
• Managing staff time cards and payroll issues

Enrollment

• Enrolling children on an established priority basis
• Interviewing parents and caregivers of prospective children
• Planning for the gradual orientation of newly enrolled children
• Familiarizing parents and caregivers of newly enrolled children with program policies.
• Being alert to enrollment needs at all times. 
• Maintaining an advertising and public relations program to promote
• enrollments when necessary
• Parents and Caregivers
• Maintaining an active system of family-center relationships
• Planning for the orientation of parents and caregivers to program policies and procedures
• Planning and administering a parent and caregiver participation program
• Communicating with parents and caregivers in various ways
• Helping parents and caregivers form car pools
• Maintaining a parent and caregiver library, bulletin board and organizing a parent/caregiver resource manual.